Document management
LiveVaultIQ
Document management that works like you do.
VaultIQ holds the documents an organisation is accountable for and the trail that proves what happened to them. Storage is AES-256 encrypted with version history, granular permissions and automated retention policies attached to the record itself.
Documents arrive by upload, scan or inbound email, get read by OCR into searchable structured data, move through multi-step approval with conditional branching, and come out the other side signed, filed and retained on schedule.
At a glance
- Uptime SLA
- 99.9%Uptime SLA
- Certified
- SOC 2Certified
- Search latency
- <200msSearch latency
- File formats supported
- 100+File formats supported
- Custom roles
- 30+Custom roles
- Encryption at rest
- AES-256Encryption at rest
Connects to
- Email (IMAP/Exchange)
- Scanners (TWAIN)
- SSO
From capture to disposal
The chain this product holds.
Each link is an artefact with an owner and a date. VaultIQ will not let you create one without the one before it, which is what makes the trail defensible after the fact.
- 01
Capture
Source, uploader, timestamp
- 02
Classify
OCR text, document type, workspace
- 03
Review
Comment thread, annotation, @mention
- 04
Approve
Step, approver, condition met
- 05
Sign
Certificate, signer identity, audit trail
- 06
Retain
Policy, retention clock, legal hold
- 07
Dispose
Authorisation, date, certificate
Capabilities
What VaultIQ does.
Store
Keep the record and the proof together.
- Document vault
- AES-256 encrypted storage with version history, granular permissions and automated retention policies.
- Version control
- Every revision kept and comparable, with the person and reason attached.
- Granular permissions
- More than 30 custom roles, so access matches the org chart rather than approximating it.
- Audit trail
- Who opened, edited, approved, signed or exported the document, and when.
Process
Move documents without chasing people.
- Workflow automation
- Multi-step approval flows with conditional branching, deadline triggers and automatic escalation paths.
- Digital signatures
- Legally binding eSignatures with certificate-based verification and signer authentication.
- Email integration
- Inbound email and attachments land in the right workspace and route into the right workflow.
- Real-time collaboration
- Co-editing, inline annotations, threaded comments and @mentions on the document itself.
Find
Get the document back out again.
- Intelligent OCR
- Text extraction turns scans, receipts and handwriting into structured, searchable data.
- Full-text search
- Search across contents and metadata, returning in under 200 milliseconds.
- Format coverage
- More than 100 file formats read and previewed in the browser.
- Legacy migration
- Bulk ingest of existing archives, classified on the way in rather than dumped in a folder.
Built for
Who runs this.
- Legal and company secretarial teams
- Compliance and records management
- Operations and shared services
- Any team with a retention schedule
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VaultIQ for your team
See VaultIQ against your own process.
We will walk it through with your data and your workflow rather than a demo dataset, so you can tell whether it fits before anyone signs anything.
Nairobi office
10th Floor, Applewood Adams, Ngong RoadNairobi
Kenya
- Phone
- +254 701 684 754
- Hours
- Mon–Fri, 08:30–17:30 EAT